JARIYAHPayroll for a mosque in Canada: the imam and the staff
Jariyah runs payroll for a mosque, masjid or Islamic centre in Canada under federal and Saskatchewan rules; no other province yet, and Quebec is not covered. It prepares each pay run for the imam and staff, works out CPP, EI and income tax, shows each CRA remittance and due date, and prints T4 slips not yet checked by an accountant.
Imam payroll
Can Jariyah run payroll for an imam?
Yes, for a masjid paid under federal and Saskatchewan rules today; no other province yet, and Quebec is not covered. The imam is set up as an employee on the masjid’s payroll account like the other staff, salaried or hourly, with CPP, CPP2, EI and income tax withheld from the CRA’s formulas. The clergy residence deduction is not applied yet.
Salaried or hourly
A yearly salary, paid for the days employed in a part month, or an hourly rate paid from approved hours only. Each person is numbered and paid from a CRA payroll account from a date.
Employee or contractor
An employee has CPP, EI and tax withheld and gets a paystub. A contractor has nothing withheld and gets a payment statement instead.
The TD1 claims
The total claims from the federal and Saskatchewan TD1, extra tax per pay if asked for, and CPP stopped by a CPT30. Left blank, it is the basic personal amount, which is most people.
Leave without ending the job
An imam away on unpaid leave stays employed, with the same number, SIN, bank details and year to date, and the pay run pays only the days worked.
Vacation pay
The province’s minimum unless the terms say more: in Saskatchewan 5.77 %, or 7.69 % after ten years. Kept in a vacation bank or paid out on each cheque.
Employment standards, said
When an hourly person is on a monthly payroll, or vacation pay is under the minimum, the employee’s page says so rather than refusing it, because whether clergy are covered is yours to confirm with Employment Standards.
Pay runs
Masjid payroll, from the hours to the paystub
- 1
Approve the hours
Hours entered day by day by the office or by the staff member on the App, or imported from Square, are approved for pay. Unapproved hours are not paid; a salary needs none.
- 2
Prepare the run
Every line is worked out: pay, vacation pay, CPP, CPP2, EI and tax, and for hourly staff Saskatchewan’s public holiday pay and overtime. A line can be adjusted while the run is a draft.
- 3
Make it final
A separate permission approves the run, and a final run is locked. A correction is a new run; a bonus or back pay can go on an off-cycle run of its own.
- 4
Pay and send the paystubs
Your bank pays from the direct-deposit file, if it takes Standard 005 or a CSV, or the office works through the e-Transfer list. Each paystub is e-mailed once, with its PDF, and anyone without an e-mail is named.
With Jariyah Bookkeeping, a final run posts to the books on its pay date: the net pay leaves the masjid’s bank account, and what is owed to the CRA waits in a payable until the remittance is recorded, so nothing is typed twice.
Source deductions
What does a mosque remit to the CRA for payroll?
A mosque remits what it withheld from each pay, the CPP, CPP2, EI and income tax, plus its own share of CPP, CPP2 and EI, by the due date for its remitter type. Jariyah shows each period’s amount and due date with the figures the PD7A asks for, and records each payment with its confirmation number.
Due dates by remitter type
Regular remitters by the 15th of the next month, quarterly remitters by the 15th after the quarter, threshold 1 on the 25th and the 10th, threshold 2 three working days after each period.
The PD7A figures
Each period’s worksheet: gross pay, the number of employees paid, tax, CPP both shares, EI both shares and the total, naming the runs it counted.
Short by
Pay the CRA the usual way, then record the payment with the day paid and the confirmation number. If it is short, the period stays open and reads “Short by” the amount.
Remitted means locked
A period already remitted locks the runs in it, because changing them would change what the CRA has already been told was owed.
The treasurer can read it
The treasurer can read what is owed to the CRA without being able to mark it paid, and making a run final is a permission of its own.
Each year’s rules
A new year’s rules are added from the CRA’s T4127 and proven against its worked examples before they pay anyone. An accountant checks results against the CRA’s online calculator before a masjid’s first real pay run.
Jariyah works out payroll from your masjid’s own records. It is not legal or tax advice, it does not replace your accountant, and your directors remain responsible for the charity’s payroll.
Year end
Imam T4 slips, the T4 Summary and the ROE
- 1
Before the first year end
On each payroll account, fill in the dental benefits code for box 45 and the contact person the CRA may call. The return says when either is missing.
- 2
Check the return
One return per payroll account. Each slip comes from the runs made final with a pay date in the year, and the Summary compares what was owed with what was recorded as sent to the CRA.
- 3
Print the slips
A printed slip shows the full SIN, so printing needs that permission and every print is recorded. With no SIN on file, the slip still prints with nine zeros, as the CRA asks.
- 4
File by the end of February
Filing over the Internet in the CRA’s XML is not built yet, so the return is filed the way your masjid files it today, from these figures.
Contractors get no T4 from Jariyah: they are listed beside the return with what they were paid, and whether they need a T4A is your accountant’s answer. When somebody leaves, Jariyah gives the office a worksheet to type into ROE Web, block by block, and keeps the serial number ROE Web gives back.
Questions
Mosque payroll: common questions
Can Jariyah make T4 slips for an imam?
Yes, printable ones. HR › Year end makes each employee’s T4 slip and the T4 Summary from the final pay runs. They have not yet been checked by an accountant, so have yours compare them with the payroll first, and filing them over the Internet in the CRA’s XML is not built yet.
Does Jariyah apply the clergy residence deduction for imams?
Not yet. Jariyah does not model the clergy residence deduction, so an imam’s income tax is worked out as if none were claimed. If your imam claims it, ask your accountant how the withholding and the T4 should reflect it before you rely on Jariyah’s figures for that pay.
Can we pay staff by direct deposit through our credit union?
Yes, if your bank or credit union takes one of the two files Jariyah makes, chosen once on the payroll account: Payments Canada’s Standard 005 or a CSV, so ask it which. The file is made from a final run only, and anybody without bank details is listed, to be paid by e-Transfer or cheque.
Does Jariyah work out Saskatchewan stat holiday pay and overtime?
Yes, for staff paid by the hour, under Saskatchewan’s rules. Each public holiday pays five per cent of the wages in the 28 days before it, work on the holiday is paid at 1.5 times, and overtime comes after 8 hours a day or 40 a week, 32 with a holiday. A salaried person’s holiday is in the salary.
Can the imam see their own paystubs on a phone?
Yes, with the member app. Once the office links their account, a staff member sees their paystubs, the month’s hours, their T4 and their details on the App, with no second login. They keep their contact details current there; bank details still change only through the office.
How much does payroll in Jariyah cost?
Jariyah does not publish prices. HR & payroll is one service, switched on alone or beside the books, donor management, the kiosk and the others, so the conversation starts with how your masjid pays its staff today. The Jariyah team sets it up. Call or text Ashique Hossain at 306-209-3923 to talk it through.
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Talk to us
Run your imam’s and staff’s payroll in one place
Tell us how your masjid pays its staff today, and we will show you a pay run, the CRA remittance and a T4 return on the demo masjid, and, for staff in Saskatchewan, set up your own payroll account.